Medical Transcription – Tips to Improve Accuracy While Transcribing

Fast and error-free medical transcription service is the need of the hour. Physicians want transcripts in quick turnaround time (TAT). Many specify TAT which could be as be as short as 10 hours for electronic radiology reports. Typing fast to ensure the specified turnaround could result in errors and transcriptionists end up wasting time correcting these errors. Of course, some professionals would argue that correcting errors is easily accomplished with a spellchecker or backspacing on the computer. But think of the time you can save on these non-transcription activities if you can produce error-free transcripts the first time. In fact, accuracy is the key to success and higher productivity in transcription. Here are some important tips to help:

Listen to Whole Sentence before Transcribing it

Even if you have efficient transcribing software or machines, it is not a good practice to listen to a few words, pause the recording and transcribe just these words. Practices like this can result in more errors as you would not know in which context the word or words are used until the sentence is complete. For example, the abbreviation 'AF' is used for Atrial fibrillation, Atrial flutter and Amniotic fluid. It is not possible to understand for which condition this abbreviation is used unless you hear the complete sentence. If you assume a word, you are likely to make a mistake and would have to delete and retype it – a sheer waste of time. Basically while transcribing a Cardiology transcription note you do not want to transcribe a medical term used more commonly for Pediatric transcription.

So proceed (key) slowly and make sure there are no errors so that you do not have to make any changes. What is the best way to do this? Listen to what the doctor is saying, understand the exact context, pause the playback and type the sentence. This will allow you to catch the right meaning and type correctly. Listening does not mean merely hearing what is said, but understanding each word in the dictation. If you have the ability to understand different accents, this would definitely be a plus point.

Slow Down Typing Speed to Avoid Errors

Keying speed definitely increases the turnaround time of medical transcription. But typos or errors that occur due to fast typing will slow you down as you would have to spend time correcting them later. So you need slow down the typing speed and focus on what you are typing while listening to the dictation. This will help you to avoid errors and omissions. The time saved on correction can be used for more compensable work. However, this does not mean typing words too slowly. Type fast, but make sure that the speed is comfortable for you to recognize mistakes.

Set Auto-Backspace Short

It is true that auto-backspace in the dictation recorders available today is a great help. However, there is a problem with automatic-backspace on playback: it rewinds the tape or dictation whenever you stop and this can be a real waste of time as you would have to listen to a portion of dictation that you already transcribed once again. The solution is to set automatic backspace so that you only hear a single word after you stop.

A professional medical transcription company has trained and experienced medical transcriptionists with excellent language and listening skills who have the knowledge and skill to ensure accurate and timely transcripts. Physicians can certainly expect their productivity to go up when they partner with the right service provider.